2022/23 Coles GCR Track and Field Carnival Information

Hey GCR Registered Athletes,

We are finally here for the 2022/23 Track and Field Carnival.

Duty Roster

When signing up, one of the conditions is that you agree to perform Parent Duty. We have a lot of athletes entering so that means a lot of duties. It is imperative that we all turn up to their duty. We have spread everyone as far as we could. Please don’t let the centre down and more importantly our athletes.
If you fail to do your allocated duty you risk your child being Scratched from Future Region Events, Loss of Parent Points, and missing out on future State/Centre Events.

Parents on duty MUST wear closed-toe footwear for safety reasons. Parents are reminded why they on duty inside the track they must not be using their mobile phones, taking photos, or cheering for athletes – this will put athletes at risk of being DQ’d from the event.
All duties MUST be conducted by someone who is 18 years or older.

CLICK HERE FOR THE UPDATED DUTY ROSTER (there has been a few changes due to some scratchings and some parents taking on a key role – changes are in red)

We are still after helpers for the Canteen – please remember that ONLY canteen duty will count towards parent points, appointed duties in the roster above are a LAVIC entry requirement to the event.


Please remember EVERYONE you see at the event is a volunteer – who are all donating time to ensure the event runs. Some have spent hours/days/weeks just to have the event run, all as a volunteer.

Where to go?

This Weekend is at our home track of Casey Fields! Athletes, and parents, will be required to Check in at the marquee upon arrival. Athletes will also be required to check out when leaving the venue.

We will be set up with Cranbourne Marquees around the 150m mark of the track. Athletes MUST arrive 45mins before their event or at least 15mins before your Duty so we know you are here.

We will have our Marquee’s set up for everyone to use just inside the gate. Please your own seating – Deck Chairs, Rugs, etc…

Getting to your Events

Track Events:
Athletes will be required to be at the call room AT LEAST 20 minutes before the event start time.
Field Events:
Athletes will be required to be at the event site AT LEAST 10 minutes before the event start time.

Athletes/Parents will be required to take themselves to the event/call room – our team managers will be there to assist you to make sure they are heading in the right direction. Please make sure you are near the Cranbourne Marquees to ensure you know where to go.


Athletes MUST be wearing FULL Cranbourne Uniform to compete, if you are not in full uniform your child will not be allowed to compete.
This includes
– Royal Blue Shorts with NO Pockets or Non approved logo’s.
– Coles patch SEWN on, above the LAVic logo on the athlete’s shirt.
– 2022/23 Commonwealth Bank name patch.


Qualifying for the 2022/23 State Championships

The first-placed athlete per Region per event will automatically qualify for State Track & Field Championships. The rest of the field will be made up of the next best performances from across all Regions to complete the field of 24 athletes (16 athletes only in 800m events).

There are eligibility standards for High Jump and Walk events, that must be achieved to qualify, regardless of placing first at Region.

Athletes must have competed in and finished in the overall top 10 placing in the relevant event at the Region Track and Field Carnival, except for High Jump and Race Walks.
Walks and High Jump Progression Rules

Multi-Class athletes will be progressed based on their converted performance at the Region Track & Field Carnival, up to the maximum field size for each event. If there are insufficient entries, or if places and performances are equal, only clear progressions will be advanced, i.e., a field may be less than the allowed maximum field size

For example
All events other than 800m, Walk and High Jump.
24 Athletes will go through to state
7 of these will be the automatic qualifier, the winner from each region
The remaining 17 athletes will be the next best times from all the region carnivals

16 Athletes will go through to state
7 of these will be the automatic qualifier, the winner from each region
The remaining 9 athletes will be the next best times from all the region carnivals

Medal Presentations

Athletes who finish in the TOP 3, overall, will be awarded a medal for their efforts – there are no place ribbons at the regional carnivals. All track events with more than 1 timed final – the medals will go to the three fastest overall.

Medal engraving will be available on the day – the cost for CRANBOURNE ATHLETES is $3 per medal ($5 for other centres)
Cranbourne athletes will be required to leave their medals with the engravers and be picked up the following week. The engraver will also be available over the next few weeks at our normal weekly competitions.

Event Clashes

Clashes between track and field events will be handled by the region and centre team manager, there is no need for parent interference with these. As per normal Track Events take precedence over Field Events and we will not hold events for Athletes at the Presentation area.
Medals are not going anywhere they will still be there after their event.


If you need to scratch your athlete for any reason, please call our team manager Lisa to let her know – 0412 977 939

Additional Information

Full Track and Field Program

Lane Draws/Meet Program (Timed Finals are not seeded for Region – they are a random draw. State Time Finals will be seeded on athlete’s region times)

Venue Map

If anyone needs any additional information please contact the centre via FB messenger or give Lisa a call 0412 977 939.

Please Note: As this event is run by the Gippsland Country Region – personal bests and Cranbourne Records will not count. Parent points will also not be included for appointed parent duties, this is an entry requirement. Parent Points will be handed out for Canteen Duties.


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